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We’ve just added a new capability to Office Web Apps. On SkyDrive, Outlook.com, and Office 365 you can view PDF files using the Word Web App. PDFs attached to mail or stored in SkyDrive are quickly viewable in the browser regardless of device or whether you have PDF viewing software installed.
Additionally, for SkyDrive you can convert PDFs to editable Word documents. This allows you to “release” the text in PDFs without requiring PDF editing software. Please note that the conversion does not change the PDF itself. Converting creates an entirely new file. Also, depending on the content of the original PDF, the formatting of a converted Word document may vary from the original.
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Since we enabled this new feature we have displayed millions of PDFs for our users. But if you haven’t had a chance to try this yet, here’s how you can:
SkyDrive
On SkyDrive, just clicking a PDF will view the file in Word Web App. If you prefer to download the file to display in your current PDF viewer, right click and select Download.
Outlook.com
With Outlook.com, select “View online” at the bottom of the PDF attachment icon. To download, click the icon anywhere else.
Outlook Web App (Exchange)
Using Outlook Web App, hover over the PDF attachment icon to reveal the Preview link. Click it to use Word Web App. To download, click the icon.
SkyDrive Pro and SharePoint
We recently rolled out to SkyDrive Pro and SharePoint; however, after we enabled this capability we heard that customers began to encounter issues.
We spent some time investigating and determined that the best course of action right now is to temporarily remove the PDF viewing capability from Office Web Apps on SkyDrive Pro and SharePoint Online. We are working to resolve the issues as quickly as possible so that we can restore the functionality in a way that resolves the current issues.
You can always download the PDF
From within the Word Web App you can also download the PDF by clicking “Download” in the toolbar at the top of the document.
Thanks,
Nick Simons
Office Web Apps Program Manager
Mark up PDFs
Use the markup toolbar in Preview to add text and comments, sign documents, highlight text, and more. To show the markup toolbar, click the Show Markup Toolbar button at the top of the window, or choose View > Show Markup Toolbar.
Add text
In most PDFs, you can simply click a text field, then type to enter text in the field.
If you can't add text to a field, use a text box instead:
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- Click the Text button in the markup toolbar, or choose Tools > Annotate > Text.
- To show font, size, and color options for text in a text box, click the Text Style button in the markup toolbar.
- To move the text box, just drag it.
Highlight text
To turn highlight mode on or off, click the Highlight button in the toolbar. When highlight mode is on, highlights appear when you select text.
- To change the highlight color or switch to strikethrough or underline, click next to the Hightlight button , then choose an option.
- To remove a highlight, Control-click the text, then choose Remove Highlight.
Add notes
To add a note, click the Note button in the markup toolbar, or choose Tools > Annotate > Note.
- To close the note, click outside the note box. You can move notes anywhere on the document.
- To open a note, click the note box.
- To see all notes and highlights, choose View > Highlights and Notes.
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Add your signature
- Click the Sign button in the markup toolbar, or choose Tools > Annotate > Signature.
- Click Create Signature, then choose whether to use your trackpad, built-in camera, or iOS device to create a signature:
- Click Trackpad, then use your trackpad to sign your name with your finger. If you have a Force Touch trackpad, you can press harder on the trackpad to sign with a darker line. After you sign your name, press any key on the keyboard.
- Click Camera, then sign your name on white paper and hold it up to the camera. Your Mac will automatically scan the signature and show it in the Camera window.
- Click iPhone (or iPad or iPod touch), then sign your name on your device's screen when prompted. Learn more about using iPad, iPhone, or iPod touch to sketch in or mark up documents.
- Click Done.
- Choose your signature to add it to the document. You can move and resize it anywhere on the document.
Edit images
- Crop: Drag to select the crop area, then choose Tools > Crop.
- Rotate: Choose Tools > Rotate Left or Rotate Right.
- Adjust color: Choose Tools > Adjust Color, then drag a slider to make an adjustment.
- Adjust size: Choose Tools > Adjust Size, enter the desired dimensions, then click OK.
- Get quick access to edit controls: Click the Show Markup Toolbar button at the top of the window.
Share and export
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- To share your file, click the Share button , or choose File > Share. Then choose an option.
- To save your document or image in a different format, choose File > Export, choose a format, then click Save.